Bylaws

BYLAWS of the GREATER INDIANAPOLIS REPUBLICAN WOMEN’S CLUB
(Revised 12-6-2007 and 12-10-2009)

ARTICLE I – NAME

This organization shall be known as the Greater Indianapolis Republican Women’s Club (GIRWC).

ARTICLE II – MISSION AND OBJECTIVES

GIRWC strives to unite Republican women in Indianapolis/Marion County for the purpose of advancing and perpetuating the principles of the Republican Party.  Specifically, GIRWC’s objectives are:

  1. To foster an aggressive movement to promote sound Republican political doctrines and principles in keeping with our American form of government.
  2. To work for honesty and efficiency in election procedures.
  3. To serve as a center for political activity and education.
  4. To work for the election of Republican candidates and to support Republican officeholders.
  5. To work in unity at all times so that women will be the important factor they should be in the party and to support Republican women candidates.

ARTICLE III – POLICIES

The policies of this organization shall be:

  1. The Club shall not endorse any nominee for office prior to the Marion County Central Committee conducting its central screening process or in the absence of a slating committee prior to the Primary Election or the Republican State Convention.
  2. Revenues generated by this Club shall be used to advance and promote the objectives of Article II.
  3. Provided sufficient funds are available, the Club shall pay the full registration fee for the President or her designee and one-half the registration fee for the First Vice President or her designee, who shall both be delegates of the Club at the Indiana Federation of Republican Women Convention.  Also, provided funds are available, the Club shall defray the full registration cost for the President or her designee to attend the National Federation of Republican Women Convention as a delegate of the Club.  Other convention and IFRW State Meeting costs for the President and/or other delegates may be defrayed as determined annually.
  4. Provided sufficient funds are available, the Club may defray costs for members to attend educational activities.
  5. Donations may be made to the Marion County Republican Central Committee and to campaigns of women candidates who have been members of the Club for the current year and the previous year.

ARTICLE IV – MEMBERSHIP

Membership in this organization shall be voluntary and shall be extended to individuals who support the principles of the Republican Party and the objectives of this Club.

Types of membership:

  1. A Regular Member is a Republican woman who has paid current year’s dues to the Club.  A Regular Member has voting rights, may run for and hold a Club office, be on a Club committee, and is counted for the purpose of determining delegate representation to the IFRW and NFRW conventions.  Membership in the Club automatically entitles a Regular Member to membership in IFRW and NFRW.
  2. A Sustaining Member is a Republican woman who has contributed a minimum of twenty-five dollars ($25.00) to the Club during the current year in addition to regular dues.  A Sustaining Member has voting rights, may run for and hold a Club office, be on a Club committee, and is counted for the purpose of determining delegate representation to the IFRW and NFRW conventions.  Membership in the Club automatically entitles a Sustaining Member to membership in IFRW and NFRW.
  3. An Associate Member is a Republican man who pays the required dues. Associate Members may attend meetings but cannot make or discuss motions, vote, hold office, be on committees, or be counted for the purpose of determining the number of delegates to IRFW or NFRW meetings or conventions..  Associate Members are not members of the IFRW or NFRW.
  4. A Dual Member is a Republican woman who is a Regular Member of another federated club and who wishes to support our club by paying the required dues.  Dual Members may attend meetings but cannot make or discuss motions, vote, hold office, be on committees, or be counted for the purpose of determining the number of delegates to IRFW or NFRW meetings or conventions.

ARTICLE V – ORGANIZATION

  1. Officers.  The officers of this Club shall be a President, three (3) Vice Presidents, a Recording Secretary, a Corresponding Secretary, and a Treasurer.
  2. Executive Board.  The Club’s Officers, together with the five (5) Directors and the Immediate Past President, shall constitute the Executive Board.  The Executive Board shall conduct all necessary business of the Club between meetings.

ARTICLE VI – DUTIES OF OFFICERS AND DIRECTORS

  1. The duties of the President shall be:
    1. To preside at all meetings of the Club and of the Executive Board.
    2. To designate Chairs of all Standing Committees and to appoint Chairs of Special Committees as needed.
    3. To be ex officio member of all committees except the Nominating
    1. Committee.
    1. To appoint a Chaplain, a Historian, and a Parliamentarian.
    2. To sign checks in the absence of the Treasurer.
    3. To perform such other duties as directed by the Executive Board.
  1. The duties of the First Vice President shall be:
    1. To perform the duties of the President in her absence or inability to do so.
    2. To be Program Chair of the Club.
    3. To serve as Achievement Awards Chair.
    4. To attend meetings of the Executive Board and the General Membership.
    5. To perform such other duties as directed by the President.
  2. The duties of the Second Vice President shall be:
    1. To perform the duties of the First Vice President in her absence or inability to do so.
    2. To serve as Fundraising Chair for the Club.
    3. To attend meetings of the Executive Board and the General Membership.
    4. To perform such other duties as directed by the President.
  3. Being County Chairman or County Vice Chairman, whichever office is held by a woman, the duties of the Third Vice President shall be to provide the Club with information that relates to the objectives of this Club and to serve as liaison to the Republican Organization.
  4. The duties of the Recording Secretary shall be:
    1. To keep the minutes of all meetings of the Club and of the Executive Board.
    2. To attend meetings of the Executive Board and the General Membership.
    3. To perform such other duties as directed by the President.
  5. The duties of the Corresponding Secretary shall be:
    1. To handle correspondence of the Club at the direction of the President.
    2. To see that members are notified of meetings and are informed of other  relevant information, whether it be in writing or by telephone.
    3. To serve as Chair of the Telephone/CAP Alert Committee.
    4. To attend meetings of the Executive Board and the General Membership.
    5. To perform such other duties as directed by the President.
  6. The duties of the Treasurer shall be:
    1. To be custodian of all funds of the Club.
    2. To disburse funds as directed by the Executive Board.
    3. To make written reports of receipts and disbursements for all meetings and as directed by the President.
    4. To serve as Budget and Finance Chair.
    5. To attend meetings of the Executive Board and the General Membership.
    6. To perform such other duties as directed by the President.
  7. The duties of the Directors shall be:
    1. To serve as Chairs of Standing or Special Committees as designated by the President.
    2. To attend meetings of the Executive Board and the General Membership.

ARTICLE VII – MEETINGS

  1. The Club will meet generally on the second Thursday of the month.  Special meetings and functions shall be determined by the Executive Board.
  2. There shall be a minimum of nine (9) Club meetings per year, at least five (5) of which shall include a business meeting.
  3. The Executive Board shall hold a minimum of five (5) meetings per year.  Board meetings shall be held at such time and place as designated by the Board.  The Board shall meet as called by the President or by three (3) Board members.
  4. When a new Board is elected, there shall be a joint meeting of the incoming and outgoing Boards prior to January first (1st).
  5. A simple majority of the members present and voting shall be required to transact business at both Club and Executive Board meetings except where otherwise noted in these Bylaws.

ARTICLE VIII – DUES

Dues are payable November first (1st) of the preceding year and shall be considered delinquent after January thirty-first (31st).  Non-payment of dues shall result in deletion from the membership roster.

  1. Annual dues for a Regular Member shall be thirty dollars ($30.00) per year.
  2. Sustaining Membership requires an annual contribution of a minimum of twenty-five dollars ($25.00) to the Club during the current year in addition to the regular dues.
  3. Annual dues for Associate Members shall be twenty dollars ($20.00) per year.

The required portion of all Regular and Sustaining Memberships shall be remitted for membership in the Indiana Federation of Republican Women and the National Federation of Republican Women on an annual basis ($20.00:  $10.00 for IFRW, $10.00 for NFRW as of 2010).

ARTICLE IX – QUORUMS

  1. Seven percent (7%) of the Regular, Sustaining, and Life Membership shall constitute a quorum in order to transact the business of the Club at a meeting.
  2. Six (6) members shall constitute a quorum for a meeting of the Executive Board.

ARTICLE X – REGULAR ELECTIONS

  1. The term of office shall be from January first (1st) following election through December thirty-first (31st) two years hence.  Officers and Directors shall serve until their successors take office.  Except for the Third Vice President, who serves by virtue of her office, they are limited to two (2) consecutive terms in the same office.
  2. The President shall appoint two (2) members to the Nominating Committee with the other three (3) members being selected by the Board.  At least two (2) members shall be from the membership at large.  The Committee shall select a slate of Officers and five (5) Directors.  The Committee shall be selected in the fall of odd-numbered years.
  3. The Nominating Committee shall present its report at the November meeting.
  4. With the consent of the nominee, nominations may be made from the floor at the time of the Nominating Committee’s report and/or prior to the election.
  5. The membership shall vote at the December meeting.  Officers and Directors shall assume office the following January first (1st).

ARTICLE XI – REMOVAL FROM OFFICE, SPECIAL ELECTIONS, AND END OF TERM

  1. Removal from Office.  Any member of the Executive Board who works against the mission, policies, or ideals of GIRWC, IFRW, or NFRW, or who does not fulfill her responsibilities as a Board member, may be removed by a two-thirds (2/3) vote of the Executive Board present and voting.  The member being considered for removal, if present at the meeting, shall not vote on the issue of her removal.
  2. Special Elections.  In the event an Officer position becomes vacant, the remaining members of the Executive Board shall select a replacement for that office, with priority being given to current members of the Board.  If the position cannot be filled with a current Board member, or in the event a Director position becomes vacant, the Board shall nominate a replacement for approval by the general membership at the next business meeting.
  3. End of Term.  Each Officer and Committee Chair shall deliver all records, files, and properties of the Club to her successor or the President within ten (10) days after her term has expired.

ARTICLE XII – COMMITTEES

  1. Standing Committees of the Club shall include:
  1. Audit, whose duties shall include to review the financial books and membership roster of the Club in December of each year.
  2. Legislative, whose duties shall include to inform the membership of local, state, and national legislative concerns.
  3. Membership, whose duties shall include:
    1. To keep an accurate roster of members in good standing.
    2. To provide, at the February meeting, a report on any members who will be deleted from membership for non-payment of dues.
    3. To aggressively recruit new members for the Club.
  4. Public Relations/Publications, whose duties shall include:
    1. To promote the objectives and publicize the activities of the Club by informing the community.
    2. To assist Executive Board Members and Committees with publications as needed.
  1. The President shall appoint, with the approval of the Executive Board, such additional committees as shall be deemed necessary to carry forward the objectives of this Club.  Such committees may include Americanism, Bylaws, Campaign, Community Relations/Caring for America, Resolutions, and Senior Americans.
  2. All committees shall be prepared to report to the Board and/or Club as directed by the President.

ARTICLE XIII – AMENDMENTS

These Bylaws shall supersede all previous Bylaws and may be amended by a two-thirds (2/3) vote of the members present and voting at any meeting at which such a vote is taken, provided that any proposed amendment(s) shall have been presented at the previous meeting or mailed to the membership at least one (1) week prior to the meeting.

ARTICLE XIV – PARLIAMENTARY AUTHORITY

The current edition of “Robert’s Rules of Order” shall govern the deliberations of this Club when they are not inconsistent with the Bylaws of the organization.